An extraordinary meeting of the Parish Council is to be held at Bromesberrow Village Hall on Thursday 3rd November commencing at 7.30pm. 

All are welcome to attend.

The Agenda is as follows:

1.       To elect a Chairman to conduct the meeting.

2.        Apologies

3.        Declarations of interest

4.        Approve minutes of the meeting held on 27th September 2011.

5.        Approve new amount of £6760.71 to Audit Commission.

6.       Approve payment of Solicitors Invoice for £488.96

7.        Approve purchase of Poppy Wreath from British Legion for £30.00 and agree the format and participation for the Remembrance service.   

8.        Approval of response to Solicitors correspondence.

9.        Authorise payment of £135.60 inc. VAT,  for filing cabinet.

Date of the next meeting is Tuesday 13th December.

 

 

Minutes  of  Bromsberrow Parish  Council  meeting  of  26th July 2011-07-26

The meeting was opened at 7.37 p.m

Present: Cllrs. Hunter, Morgan, Watson, Mrs. Westmacott and Mrs Wilson. District Cllr. Jim Connell

Plus 6 members of the public

1. Cllr. Morgan agreed to Chair the meeting, proposed Cllr. Hunter, seconded Cllr. Watson

2. There were no apologies

3. There were no declarations of interest

4. The minutes of the 23rd May 2011 meeting had been circulated and were approved, proposed Cllr. Watson, seconded Cllr. Hunter.

5. Payment of 7 bills as per agenda were approved, item c) £154.21 (not specified on agenda) proposed Cllr. Watson, seconded Cllr. Mrs. Westmacott.

6. The current outstanding amount of £236.40 owed to Council’s solicitor was approved, proposed Cllr. Watson, seconded, Cllr. Morgan. It was also agreed unanimously to agenda for the September meeting payment of the total invoice amount from the Solicitors.(Local Government Act 1972 ss222)

7. The updated Publication Scheme had been circulated and was adopted, proposed Cllr. Hunter, seconded, Cllr. Watson and signed by the Chair.

8. The Audit Commission had offered a 10% reduction on the outstanding 2006/7/8 bill that they have taken legal proceedings over and a substantial reduction on the 2009/10 outstanding bill.  However, Council felt that they could not make a decision regarding their response until they had received guidance from MP Mark Harper. Proposed Cllr. Watson, seconded, Cllr. Westmacott.

10. The Parish has received a £690.00 donation from the organisers of the Big Chill. Cllr. Hunter emphasised that the donation was to be used for a Parish Project that will benefit the community.

11. The dates of forthcoming meetings were set as follows:  27/09/11.  13/12/11,  13/03/12  and the AGM 08/05/12  subject to the room at the village hall being available.

The meeting was closed by the Chair at 8.15 p.m.

N.B.District Cllr. Jim Connell informed Council that he had received a request from a parishioner for copies of 4 years Council minutes.Council has received no such request.

 

 

Minutes of Parish Council Meeting held at Bromsberrow Village Hall on Tuesday 8th February 2011.

 

The meeting was declared open at 19.40hrs.

Present, Cllrs. D. Morgan, G. Watson, J. Stevens and Mrs. E. Westmacott.

Plus 14 members of the public including District Cllrs.Peter Ede and Richard Long.

 

 

  1. Cllr. Glyn Watson agreed to chair the forthcoming meeting, proposed Cllr. E. Westmacott, seconded Cllr. D. Morgan.
  2. Apologies were received from Cllr. D. Hunter.
  3. There were no declarations of interest.

  4. The minutes of the previous meeting had been circulated and approved. Proposed Cllr. D. Morgan, seconded Cllr. J. Stevens.

  5. The memorial renovation is nearly complete but to allow for any costs the PC may incur regarding the re-dedication it was proposed by Cllr. Stevens that the kerbing and chippings be delayed until after the precept had been received, seconded by Cllr. Morgan.

  6. Cllr. Westmacott reported the latest communication from the external auditor, Moore Stephens.  MS had previously stated that they would cap the bill at £4000.00, however, the invoice received is for £4120.00 plus V.A.T. plus further charges incurred by MS with the audit commission to be charged to this council currently standing at £900.00 plus V.A.T.   Cllr. Westmacott proposed that the standard audit fee of £120.00 plus V.A.T. should be paid in full and final settlement. Seconded by Cllr. Morgan.

The notice from Glos. Highways had been received regarding the closure of Allbright Lane for re-surfacing works.

  1. Cllr. Westmacott had been contacted by two people interested in becoming First Responders, this was rather disappointing.  Mr. Simnett suggested that a separate article be submitted to BN&V in an attempt to encourage a better response.  Mr. Lake offered to provide all those that contacted him with their O/S Grid Reference.

  2. The next meeting, which will be the final meeting of the current council before the election was set for Tuesday 3rd May.  

 

The meeting was then closed at approx. 20.30hrs. for the public forum.

 

 

 

Minutes of Bromsberrow Parish Council Meeting held at Bromsberrow Village Hall on Tuesday January 11th 2011.

 

The meeting was opened at 7.35p.m.

 

Present:           Cllrs. David Hunter, John Syevens, Doug Morgan, Glyn Watson and Mrs. E. Westmacott.  There were 13 members of the public.

 

1)         Cllr. Doug Morgan agreed to chair the meeting.  Proposed Cllr. Westmacott, seconded by Cllr. Watson.

2)         There were no apologies.

2a)       There were no declarations of interest.

3)         The minutes of the previous meeting of  7/12/10 were approved and the typing error amended and initialed by the Chair.  Proposed Cllr. Watson, seconded Cllr. Hunter.

4)         Cllr. Hunter  ran through the proposals for the 2011 budget explaining that the funds set aside for the over inflated audit bills received from Moore Stevens and the Audit Commission should remain untouched and basing his forthcoming budget on the previous years (2010) accounts suggested that the precept should remain unchanged at £5800.00  Proposed by Cllr. Westmacott , seconded by Cllr. Watson.

5)         To re-imburse Cllr Stevens for the sign and fixing agents for the notice board of £57.48      and Cllr. Westmacott £1.40 for recorded delivery postage.

6)         The wording on the inscription for the memorial was discussed and it was agreed it would read “Renovation of this memorial was completed in March 2011 with donations received on behalf of the parish from the Parish Council and the Allbright Trust.”  To be fixed on the back. And Cllr. Hunter would contact the Trustees for their approval   Proposed by Cllr. Hunter, seconded by Cllr. Stevens.

7)         Maintenance contracts for the memorial were discussed but found to be too expensive it was agreed that we would have the memorial inspected every six months or so and authorize any work when required.  Proposed Cllr. Stevens, seconded Cllr. Hunter.

8)         Council agreed that the parish would benefit from re-routing the local authorities litter pickers to collect in Dyke House Lane and Woodend Steet over the motorway bridge  bi monthly.  Proposed Cllr. Westmacott, seconded Cllr. Hunbter.

9)         Copies of our proposed reply to the ICO and Audit Commission were approved for mailing.  Proposed Cllr.Hunter, seconded Cllr. Morgan.

10)       Date of next meeting was set for Tuesday 8th February at 7.30pm.

 

The meeting was closed at 8.20pm.