Publications Scheme:
27.7.2011
Information available from Bromsberrow Parish Council under the model draft publication scheme
Adopted by Council
Information to be published
How the information can be obtained
Cost
Class 1 - Who we are and what we do (hard copy, email)
(Organisational information, structures, locations, contacts)
NB This will be current information only
Who’s who on the Council and its Committees Available via email Free
or in hard copy, on
request to Councillors 10p per sheet
Contact details (address, phone number and/or e-mail address) Available via email Free
for Parish Clerk and Chairman, and e-mail address for Council or in hard copy, on
request to Councillors 10p per sheet
Location of main Council office and accessibility details No Council Offices
Meetings take place at:
The Village Hall,
Albright Lane,
Bromesberrow
(off the A417)
The hall has level access
and 2 disabled toilet facilities
Staff structure None
Information to be published How the information Cost
can be obtained
Class 2 – What we spend and how we spend it (hard copy, email)
(Financial information relating to projected and annual income and
expenditure, contracts and financial audit for current and previous year)
Accounts (for current and previous year) Available via email or Free
Hard copy on request to £1 for first sheet
Council then 10p p.s.
Annual return and report by auditor Available in hard copy, £1 for first sheet, on request to Council then 10p p.s.
Finalised Budget Available in hard copy, £1 for first sheet
on request to Council then 10p p.s.
Confirmation of precept Available in hard copy,
on request to Council Free
Borrowing Approval Letter No borrowing – N/A
Financial Regulations and Systems of Control Available in hard copy, £1 for first sheet
on request to Council then 10p p.s.
Confirmation of grants given and received Available in hard copy, £1 for first sheet,
on request to Council then 10 p.s.
List of current contracts awarded and values thereof None – N/A
Confirmation of members’ allowances and/or expenses paid Available in hard copy, £1 for first sheet,
on request to Council then 10p p.s.
Information to be published How the information Cost
can be obtained
Class 5 – Our policies and procedures (hard copy, email)
(current written protocols, policies and procedures for delivering
our services and responsibilities)
Current information only
Policies and procedures for the conduct of Council business: Contact t Council with To be confirmed
Procedural Standing Orders specific requests on request
Committee and sub committee terms of reference
Delegated Authority in respect of Officers
Code of Conduct
Policy statements
Policies and procedures for the provision of services and employment of staff: Contact Council with To be confirmed
Internal policies relating to the delivery of services specific requests on request
Equality and diversity policy
Health and safety policy
Recruitment policies
Publication scheme Available in hard copy, £1 for first sheet
on request from Council then 10p p.s.
Complaints procedure Available in hard copy, £1 for first sheet
on request from Council then 10p p.s.
Information security policy, Records management policies, data protection policies None – N/A
Schedule of charges for the provision of information See attached
Information to be published How the information Cost
can be obtained
Class 6 – Lists and Registers (hard copy)
Currently maintained lists and registers only
Asset Register Available in hard copy, £1 for first sheet
on request from Council then 10p p.s.
Disclosure Log None – N/A
Register of members’ interests Available in hard copy, £1 for first sheet
on request from Council then 10p p.s.
Register of gifts and hospitality Available in hard copy, £1 for first sheet
on request from Council then 10p p.s.
Information to be published How the information Cost
can be obtained
(hard copy)
Class 7 – The services we offer
(Current information only)
Allotments None – N/A
Burial grounds and closed churchyards None – N/A
Community centres and village halls Hall Management Committee
Parks, playing fields and recreational facilities None – N/A
Seating, litter bins, clocks, memorials and lighting Contact Council for information ) Confirmed
Bus Shelter One – contact Council for information) on request
Markets None – N/A
Public conveniences None – N/A
Agency agreements None – N/A
Services for which the council is entitled to recover a fee (e.g. burial fees) None – N/A
Telephone Box One - contact Council for information ) Confirmed
) on request
Additional Information
Information is also published via the Parish’s independent Newsletter Bromsberrow News & Views, in return for an annual subscription (as detailed in the published accounts)
Certain information (e.g. Minutes, Agendas, Accounts, Planning applications etc) are available, for inspection, prior to every Council meeting and, at other times, by appointment.
Contact Details
Whilst the position of Clerk is vacant, requests for information should be submitted to Cllr. Mrs. Elaine Westmacott, Merle House, Bromsberrow Heath, Ledbury. HR8 1PF
or, alternatively, by e-mail to Council’s e-mail address: BromesberrowPC@aol.com
N.B: Abuse of this service will result in the sender being blocked or consigned to SPAM, a written request will then be necessary.
Schedule of Charges
Charge Description Basis of charge
Disbursement cost Photocopying at £1 for first sheet, Actual cost of stationery,
then 10p per sheet (black & white administration time, including
only – colour copies not available) locating and collating information
Postage Actual cost of Royal Mail 2nd class postage
Statutory Fee In accordance with any relevant legislation
Information to be published How the information Cost
can be obtained
Class 3 – What our priorities are and how we are doing (hard copy/email)
(strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan None – N/A
Annual Report to Parish (as submitted at AGM) Available via email Free
or in hard copy, on
request to Council 10p per sheet
Quality Status None – N/A
Local Charters None – N/A
Class 4 – How we make decisions
(decision making processes and records of decisions)
For current and previous council year, as a minimum
Timetable of meetings (as agreed and recorded at AGM) Available via email, or in hard Free
copy, on request to Council
Agendas of meetings Available via email Free
or in hard copy, on £1 for first sheet
request to Council then 10p p.s
Minutes of meetings Available via email Free
(excluding information that is properly regarded as private & confidential) or in hard copy, on £1
